Negotiated customer pricing by sales type, branch and currency
Quantity discounts can be applied to multiple items
Pick from unlimited inventory locations
Flexible taxation options for USA, Canada, South Africa, UK, Australia, New Zealand and most other countries
Quantity updates stock status as demand
Multiple shipments and invoices from a single order
System logs differences in quantities shipped
Printable packing slips
Complete General Ledger integration
Accounts Receivable
Customer analysis drills down to the source document
Full general ledger audit trail is maintained with drill-down for each GL transaction
Sales analysis is exportable to PDF or spreadsheet (CSV)
Individual exchange rate for each account
Invoices and credits can be emailed
Integrated with stock records
Statements show monthly activity or outstanding transactions
Complete General Ledger integration
Customers are linked to the CRM
Create custom reports
Exchange rate analysis of charges/credits against receipts with corresponding general ledger journals
Inventory
Weighted average (automatic) or standard (manually maintained) costing
Movement history with links to invoices and credit invoices
Inventory usage available for current and last four months
Automatic back ordering
Inventory adjustments and cost changes create GL entries to reflect write-on or write-off stock value
Stock taking allows business to continue while recording system stock quantities at the time of counting
Stock item selling prices can be set for each sales type, in any and all currencies, specific to an individual customer account or specific customer branch
Unlimited user-defined fields with each item category allows for required information stored against items
Unlimited number of stocking locations
Serialized inventory allows for controlled items
Allows non-inventory items (labor or services)
Controlled items allow referencing of each stock movement to the bundles/batch references
Manufacturing
Usage variances reported to GL
Inventory category record determines GL accounts
Phantom bills automatically explode into components when a parent work order is created
Full material requirements planning (MRP). MRP II not available
Work order costing: Automatic weighted average cost or standard cost
Multi-level bill of materials (BOMs)
Kit-set parts can be exploded into individually priced components
The cumulative quantity on order for assembly items shows the demand against its components in the stock status inquiries
Purchasing
The same item can be purchased from many suppliers
Suppliers and purchase orders (PO) can be in any currency
POs can be optionally emailed to defined supplier contact
POs can be entered for non-stocking items
Goods received are numerically sequenced as a Goods Received Note (GRN)
POs record the quantity ordered, received and invoiced
Optional costing across several POs from same supplier
Quantities on order show on inventory status inquiries and planning reports
Over delivery of goods received can be entered up to a user definable percentage
Receiving inventory against POs creates journals in the GL reflecting the increase in stock value and the amount owing to a supplier
Accounts Payable
Suppliers and purchase orders can be in any currency
Invoices can be entered against goods received with a user definable allowance for over-invoicing
Invoices can be entered as a cost of a shipment for apportionment between the items
Aged accounts payables available as a PDF by summary balance or invoice detail
Supplier invoices can be entered against multiple GL codes
Payment run creates payment transactions based on payment of all due invoices and not flagged as held
Supplier invoices for freight, duty, etc. can be charged against shipments from other suppliers
Supplier invoices cannot be entered with the same reference as prior invoices
Supplier invoices/credits can be entered against the internal record of goods received from the supplier, providing an internal check to insure only those goods received are paid
Complete General Ledger integration
General Ledger
Reversing journals
Reporting against budget
Automatically maintains periods, reports over any range of periods: No “roll overs”
Analysis on any account over any period
Posting journals into any number of periods ahead or periods behind
Automatic posting: No separate process to post general ledger transactions
Extensive journal narratives created by AP/AR sub-ledgers
Accounts can be grouped using relational methods, i.e. flagged as a member of user definable account groups rather than the chart of accounts numbering structure
Account groups can be nested so hierarchical structures can be accommodated: Detailed profit and loss, balance sheet and trial balance all use account group structures to display reports
Balance Sheet and Profit and Loss Statements
Bank Accounts
Bank transaction matching to bank statements show outstanding payments/receipts only or all depending on selections
Bank accounts can be any currency and payments/receipts can be paid in any currency from any bank account
Transfers between accounts are automatically detected by entry of payment or receipt to another bank account
Online reconciliation statement based on matched and all entered transactions
Calculation and posting to GL of unrealized exchange differences in foreign currency bank account balances
Unlimited bank accounts: Details and account numbers can be held against the bank account definition
